24 Tax Write-Offs for Virtual Assistants in 2025

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Business Expenses Business Mileage

As a virtual assistant, completing tasks for your client will most likely require software subscriptions, amongst other things. Due to the independent nature of the job, paying out-of-pocket for these expenses is common. Track these common expenses so that you can save more money on your taxes!

General Expenses

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Advertising

All expenses related to the design and marketing of your business are tax deductible such as online ads, billboards, and business cards.

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Bank Fees

Service fees paid to the bank through your business bank account related to operating your business are tax deductible.

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Legal & Professional Services

Legal fees from your accountant or attorney directly related to operating your business are tax deductible.

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Membership & Service Fees

Fees related to an organization or service used to find or conduct business are tax deductible.

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Phone & Service

If you use your phone for work, the purchase and monthly bill are tax deductible.

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Phone Accessories

Accessories for your work phone, such as USB charging cables, are tax deductible.

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Professional Development

Fees for conferences, seminars, and professional events are tax deductible.

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Software Subscriptions

Monthly or annual subscription fees for computer software or apps related to your job or business are tax deductible.

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Supplies & Materials

Supplies you buy for the office and materials used for work are tax deductible (paper, printer ink, wood, nails, etc.).

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Tools & Equipment

Standard business equipment and tools used for work are tax deductible.

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Website Fees

The cost of running your business’ website is tax deductible. This includes website hosting and domain fees.

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Working From Home

Since being a virtual assistant requires you to work remotely, you'll most likely have a dedicated office space to conduct work. Whether it's a desk or a dedicated corner in your room, there are tax deductions for it if used for work.

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Office Maintenance & Improvements

Expenses related to maintaining and improving your office space are tax deductible. For example, floor repairs or repainting the office room walls.

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Office Furniture & Equipment

You can deduct necessary furniture and equipment used to run your business.

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Rent

A part of your house rent is tax deductible if it’s used only for business purposes.

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Utilities

Business expenses for electricity, water, heating, waste, and internet are all tax deductible.

Driving For Work

Although uncommon, virtual assistants may drive to certain places for their clients. Be sure to track these car expenses when driving for business purposes!

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Gas

Gas for your business vehicle is tax deductible.

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Parking & Tolls

Business-related parking and toll fees are both tax-deductible expenses. However, parking fees paid to park at your workplace are not deductible.

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License & Registration Fees

License and registration fees required to drive your business vehicle are tax deductible.

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Roadside Assistance

Roadside assistance expenses are tax deductible. If you have a roadside assistance plan, it’s tax-deductible if your insurance plan doesn’t include it.

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Vehicle Insurance

The insurance cost for your business vehicle is tax deductible.

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Vehicle Maintenance

Repairs and costs to maintain your business vehicle are tax deductible.

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Traveling For Work

Traveling away from home may be required, especially when there's a client-related event. Thankfully, there are tax deductions that you can track to maximize your deductions.

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Business Meals

You can deduct half the cost of meals with clients and meals purchased while out of town on business trips.

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Business Travel

Transportation and accommodation expenses when traveling for work are tax deductible.

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Lodging

The cost of staying at hotels and rental properties (like Airbnb) is tax deductible.