
Getting Started
We've created a simple guide to help you get started with Easy Expense 😊. Please feel free to message in-app support for any questions or concerns!
Teams
Inviting users
To invite a user
1. Tap the "Dashboard" tab
2. Tap "Manage Users"
3. Tap "Invite New User" or "Share Invite Link"
If a member successfully joins your workspace, you'll see them under "Member" instead of "Invites" on the member list.
Team roles and permissions
To change a user's role
1. Tap the "Dashboard" tab
2. "Manage Users"
3. Tap the user and select a role
Team roles available
Admin: Full access; can't affect other admins
Manager: View/edit all expenses, budget, and exports
Member: View/edit their own expenses; can't view budget; CSV exports only
The following will always be shared in a workspace: categories, vendors, clients, and saved locations
Workspaces
Workspaces are unique in terms of data and team members. It's often used to manage multiple businesses or separate expense types (business vs. personal).
Add a new workspace
1. Tap the workspace selector (top-right)
2. Tap "Add New Workspace"
3. Select your workspace type
4. Enter workspace name
5. Tap "Create Workspace"
Adding Expenses
There are multiple ways you can track expenses with Easy Expense.
Scan receipts
1. Tap the blue "Camera" button to start scanning
2. Hover your phone over the receipt (the closer, the better) and a receipt preview should appear
3. Tap any field to quickly edit it and press "Save" to save it
Sync bank transactions
1. Link a credit card or bank account
a. Tap the "Dashboard" tab
b. Tap "Add a bank or card"
c. Tap "Add a card or Bank account"
2. Review imported transactions
After linking, bank transactions from the past 6-12 months must be reviewed from the "Dashboard" tab ➜ "New Transactions". You can select the ones you want to save to your workspace.
Email receipt forwarding
We accept PDF file(s) and text-only emails (HTML)
Email or forward your receipts to receipts@upload.xpns.in using the email linked to your Easy Expense account
Click here for a full guide on email receipt forwarding
Email inbox scanning (soon)
If you would like to join the beta for early access, please email hung@easy-expense.com
Manually add expenses
1. Tap the "Transactions" tab
2. Tap "Add New Expense" x2
Adding Trips
Auto track trips
1. To enable auto tracking
a. Tap the "Trips" tab
b. Tap "GPS Mileage Tracking"
c. Join the beta
2. The app needs the following permissions:
Android: Location (always), physical activity
iOS: Location (always), precise location, motion & fitness
Once auto track is enabled, logged trips can be reviewed in the "Trips" tab
Manually add trips
1. To add a trip
a. Tap the "Trips" tab
b. Tap "Add New Trip"
2. Enter a start and end location
For suggested locations: input a partial address or store name ➜ tap the desired location from the list
For manual locations: tap the "Add New Location" button
Creating Custom Reports
Custom reports have chosen expenses and are often used for expense reports, reimbursements, labeling, projects, or invoicing.
Add a report
1. To add a report
a. Tap the "Reports" tab
b. Tap "Add New Report"
2. Add expenses or trips to a report
a. Tap the report
b. Tap "Add/Remove"
c. Select expense type
d. Tap the desired expense(s)
e. Tap "Done" to refresh the changes
Share a report
1. To share a report
a. Tap the report
b. Tap "Share"
2. Select a share option
Email: Enter an email to send the report to
Share link: A URL link to your report
Download: Save the report as a PDF file to your device
Exporting Data
It's ideal to export your data when it's time for taxes or recordkeeping!
Export types available
1. Report/Invoice PDF
Itemized report of your expenses and trips (includes category totals)
2. Summary PDF
A summary of your spending (includes category, trip classification, and monthly totals)
2. CSV/Excel
A spreadsheet of your expenses, trips, or a custom report (file has to be unzipped)
How to export data
1. To export a report
a. Tap the "Dashboard" tab
b. Tap "Download Data"
c. Select the report type
d. Tap the blue export button
2. Tap "Range", "Date", and "Export" or "Advanced Options" (CSV) for more customization
Export receipt images
1. To download your receipts as image files
a. Tap the "Dashboard" tab
b. Select "Download Data"
c. Select "Excel/CSV"
d. Tap "Advanced Options"
e. Enable "Download Images"
"Report/Invoices" will include receipt images in the PDF file